Privacy Policy

Privacy Policy

Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website and services. We follow these key principles:

  • We only collect personal information when necessary for our services.
  • We do not share your information with third parties, except where required by law or essential for service provision.
  • We take appropriate security measures to protect your data.By using our website and services, you consent to the data practices outlined in this policy.

Who We Are

  • Controller: Party Hire Essentials.
  • Business Name: Party Hire Essentials.
  • Address: Delmora, Old Hexthorpe, Doncaster, DN4 0JB.
  • Email: privacy@partyhireessentials.com
  • Website: https://www.partyhireessentials.com  

We may collect the following types of personal data:

What We Collect

  • Identity Data (Name, Email, Phone Number, Address).
  • Booking Information (Event Details, Venue, Date, Services Hired).
  • Payment Details (Processed securely through third-party providers; we do not store card details).
  • Website Usage Data (IP address, browser type, pages visited, cookies).
  • Media Content (Photos & videos taken at events using our 360 photo booths).

We collect and use your data for the following purposes:

How We Use Your Data

  • To fulfil bookings and contracts (e.g., arranging your event hire services).
  • To communicate with you (e.g., respond to inquiries, send confirmations & updates).
  • To improve our website & services (e.g., analysing visitor data).
  • For marketing purposes (only with your consent, e.g., showcasing event photos & videos on social media).
  • To comply with legal obligations (e.g., tax reporting, fraud prevention).

Media Content & Your Rights

As part of our services, we may capture photos and videos at your event. We respect your privacy and offer the following choices:

  • You can request that we **DO NOT** use your event images for marketing purposes.
  • You can ask us to remove images or videos from our website and social media.
  • We retain all event footage for 12 months unless otherwise requested.

How We Protect Your Data

We take security seriously and implement the following safeguards:

  • Encrypted data storage and secure server access.
  • Limited access to personal data (only authorised staff).
  • Secure payment processing via trusted third-party providers.

However, no online data transmission is 100% secure. If you prefer, you may contact us by email for sensitive inquiries.

Your Rights Under GDPR

You have the right to:

  • Access the personal data we hold about you.
  • Correct inaccurate or outdated data.
  • Request deletion of your personal data (“Right to be Forgotten”).
  • Restrict processing under certain conditions.
  • Object to processing (e.g., marketing use of your data).
  • Request data portability (Transfer your data to another service provider).
  • Withdraw consent for data processing at any time.

To exercise any of these rights, please contact us at: policy@partyhireessentials.com

Cookies & Website Tracking

We use cookies and similar tracking technologies to enhance user experience. These help us:

  • Analyse website traffic & improve performance.
  • Store user preferences for future visits.
  • Offer targeted advertising (only with consent).
  • You can control cookies through your browser settings.

Data Retention

We keep your personal data only for as long as necessary:

  • Booking & service data: Up to 2 years after service completion.
  • Payment records: As required by tax laws.
  • Marketing data: Until you opt out.
  • Website visitor data: Up to 6 months.

After these periods, we securely delete or anonymise your data.

Sharing Your Data

We do not sell or share your data with third parties except:

  • Service Providers (e.g., payment processors, delivery services).
  • Legal Requirements (e.g., responding to police requests).

All third parties are required to handle your data securely and comply with GDPR.

Changes to This Privacy Policy

We may update this policy from time to time. Any significant changes will be communicated via our website. We encourage you to review this page periodically. Last updated: 10/02/2025.